Does the template cover late-night trading?

Change the closing role’s end time. A shift that runs over 6 hours earns two rest breaks and a meal break, and one of 10 to 12 hours earns three rest breaks and a meal break; the template recalculates from the shift length. This is general information, not legal advice. For specific situations, talk to an employment law specialist or your advisor.

What if someone works both a weekday and a weekend shift?

In the CSV, rename the two roles to the same person. In the roster generator, add the person once with all their days ticked; each role here has one start and end for all its days, which is why weekend cover is a separate row.

How are public holidays handled?

The week you pick marks the national public holidays on the days they are observed, from 2024 to 2031, including Mondayised dates. Regional anniversary days are not marked; the public holiday planner lists them for 2026 and 2027.

Yes. Download the CSV for Google Sheets or Excel, print it or save it as a PDF, or have it emailed to you with the CSV attached. If you email it we keep your address and the number of roles and shifts, nothing else.

Free roster template

Retail roster template

A store open 9 to 5:30 seven days a week, staffed by a manager, an assistant manager, two sales assistants and weekend cover. Breaks are worked out for every shift and public holidays are marked, which matters in retail more than anywhere.

Week starting

Weeks run Monday to Sunday. Pick any day and we use its Monday; public holidays follow the week.

Roles stand in for people. Download the CSV and rename them, or build your own week in the roster generator.

Retail roster for Mon 12 Oct to Sun 18 Oct

Total paid hours: 161h 30m

Person	Mon 12 Oct	Tue 13 Oct	Wed 14 Oct	Thu 15 Oct	Fri 16 Oct	Sat 17 Oct	Sun 18 Oct	Hours
Store manager	08:30-17:302 rest breaks, 1 meal break	08:30-17:302 rest breaks, 1 meal break	08:30-17:302 rest breaks, 1 meal break	08:30-17:302 rest breaks, 1 meal break	08:30-17:302 rest breaks, 1 meal break			42h 30m
Assistant manager		09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break		40h
Sales assistant, full time	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break			40h
Sales assistant, part time			11:00-15:001 rest break	11:00-15:001 rest break	11:00-15:001 rest break			12h
Weekend sales assistant						09:00-17:302 rest breaks, 1 meal break	09:00-17:302 rest breaks, 1 meal break	16h
Weekend second assistant						10:00-16:001 rest break, 1 meal break	10:00-16:001 rest break, 1 meal break	11h

Breaks are the Employment Relations Act 2000 minimums for each shift length; agree the timing with each employee. Public holidays are national ones. This is general information, not legal advice. For specific situations, talk to an employment law specialist or your advisor.

How this template is built

Why the week is shaped this way, so you can change it with confidence.

The manager opens, the assistant manager closes

The manager is on Monday to Friday from 8:30; the assistant manager works Tuesday to Saturday so a keyholder is in on Saturday. A 9-hour shift earns two paid 10-minute rest breaks and one unpaid 30-minute meal break.

A part-time shift under four hours

The part-time assistant works 11:00 to 15:00: a 4-hour shift earns one paid rest break and no meal break. The moment a shift runs past 4 hours a 30-minute unpaid meal break is due, so an 11:00 to 15:30 shift is 4 hours paid, not 4 and a half.

Weekends need two people

Two weekend roles cover Saturday and Sunday with a full day and a 6-hour overlap through the busy middle. If your Sunday is quiet, drop the second assistant to Saturday only; the totals follow.

Public holidays are marked on the week you pick

Retail often trades on public holidays. The template marks the national ones on the days they are observed; anyone who works one is paid at least time and a half for the hours worked and, if it is an otherwise working day for them, earns an alternative holiday.

What every template includes

Three things a blank grid does not do for you.

Breaks by shift length

Every shift shows the minimum breaks Part 6D of the Employment Relations Act 2000 requires for its length: 2 to 4 hours, 1 paid 10-minute rest break; over 4 to 6 hours, 1 paid 10-minute rest break and 1 unpaid 30-minute meal break; over 6 to under 10 hours, 2 paid 10-minute rest breaks and 1 unpaid 30-minute meal break; 10 to 12 hours, 3 paid 10-minute rest breaks and 1 unpaid 30-minute meal break. Agree the timing with each employee; the Act sets default timings when nothing is agreed.

Source: Employment New Zealand: rest and breaks

Public holidays marked

The 11 national public holidays are marked on the days they are observed, including Mondayised dates, for any week from 2024 to 2031. Regional anniversary days are not marked because they depend on where you are; the public holiday planner lists them for 2026 and 2027.

Source: Employment New Zealand: public holidays and anniversary dates

Hours, not dollars

Each role gets a total of paid hours for the week: the rostered time minus unpaid meal breaks. There are no pay rates anywhere in the template, so it can go on the wall or to the team as it is. Download it as a CSV for Google Sheets or Excel, print it or save it as a PDF, or have it emailed to you with the CSV attached.

Break calculator and public holiday planner

Other roster templates

None of them fit? Build your own week in the roster generator, or see all the templates.

Template questions, answered

Does the template cover late-night trading?: Change the closing role’s end time. A shift that runs over 6 hours earns two rest breaks and a meal break, and one of 10 to 12 hours earns three rest breaks and a meal break; the template recalculates from the shift length. This is general information, not legal advice. For specific situations, talk to an employment law specialist or your advisor.
What if someone works both a weekday and a weekend shift?: In the CSV, rename the two roles to the same person. In the roster generator, add the person once with all their days ticked; each role here has one start and end for all its days, which is why weekend cover is a separate row.
How are public holidays handled?: The week you pick marks the national public holidays on the days they are observed, from 2024 to 2031, including Mondayised dates. Regional anniversary days are not marked; the public holiday planner lists them for 2026 and 2027.
Is it free?: Yes. Download the CSV for Google Sheets or Excel, print it or save it as a PDF, or have it emailed to you with the CSV attached. If you email it we keep your address and the number of roles and shifts, nothing else.

Keep the template, drop the retyping

In Clockie a week like this is saved as a named template and applied to any week, or you copy last week and adjust. Publish it by email or text message, see who is rostered today on the kiosk, and compare rostered hours with clock-ins. Rostering is included in every plan.

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