Stop losing hours to paper timesheets and spreadsheets
Clockie replaces paper dockets, Excel timesheets, and text message time tracking with automatic clock-in/out and one-click payroll export.
10+ hrs
Saved per week
$59
Monthly (20 staff, NZD)
36×
ROI (saves $26k, costs $708)
5-15%
Manual payroll error rate
Why teams pick Clockie
Paper dockets and Excel feel free — until you count the 10+ hours a week chasing timesheets and the 5-15% of hours entered with errors. Here is what Clockie does that a spreadsheet cannot.
One-click payroll export
Manual payroll means 2-3 hours every Friday typing hours into Excel and re-keying them into your payroll system. Clockie exports timesheets in 15 minutes with one click — no manual typing.
- Export to Xero Payroll, Smart Payroll, iPayroll or CSV
- No re-keying handwritten hours
- 10+ hours a week back
Works offline on job sites
Paper relies on the crew remembering to write it down — and dockets get lost or smudged. Clockie clocks in digitally, works fully offline on site, and syncs when devices are back online. Zero data loss.
- Crew clocks in on an iPad in seconds
- Works offline, syncs when back online
- No lost or illegible dockets
Real-time job costing
With paper you do not know if a job made money until invoices are paid weeks later. Clockie shows real-time profitability per job, so you spot a blowout before it costs you (one electrician lost $6,000 on a job before switching).
- Real-time profitability per job
- Know immediately if a job is over budget
- Built for construction & trades
Proof & Holidays Act compliance
Paper attendance is an honour system with no audit trail, and manual leave maths is high-risk. Clockie adds GPS + photo verification and automatic leave calculations for the Holidays Act.
- GPS + photo verification on clock-in
- Automatic leave calculations
- Audit trail if a Labour Inspector asks
Side-by-side feature comparison
How Clockie and Spreadsheets line up, feature by feature — so you can decide on the facts.
| Feature | ClockieNZ-built, payroll-first | SpreadsheetsPaper & Excel |
|---|---|---|
| Cost | ||
| Cost | From $29/month (5 staff + 1 location incl.) | "Free" (but 10+ hours/week admin) |
| Core features | ||
| Lost dockets | All clocks stored digitally | "Where's Dave's timesheet?" |
| Illegible handwriting | Digital clock-in (no handwriting) | "Is that a 7 or a 9?" |
| Job costing | Real-time profitability per job | "Did we make money?" (you'll never know) |
| Offline tracking | Works offline, syncs when back online | Crew forgets to write it down |
| Payroll & integration | ||
| Manual payroll entry | 15 minutes (one-click export) | 2-3 hours every week |
| Compliance & proof | ||
| Proof of attendance | GPS + photo verification | None (honor system) |
| Holidays Act compliance | Automatic leave calculations | Manual calculations (high risk) |
Spreadsheets details are based on publicly available information and may change — check Spreadsheets’s own site for their latest pricing and features.
What Spreadsheets does better
An honest look at where Spreadsheets is the stronger fit.
No upfront software cost
Paper and Excel are "free" to start — no subscription. The catch is the 10+ hours a week of admin they create, but the sticker price is zero.
No devices required
A docket book needs no iPad, tablet or phone. If you genuinely have no devices on site, paper works anywhere with a pen.
Familiar to everyone
Your team already knows how to write on a docket or fill out an Excel cell — there is nothing new to learn.
Choose Spreadsheets if…
- Solo operators or 1-2 staff with minimal payroll admin
- Businesses that never need job costing or proof of attendance
- Teams happy to spend hours each week chasing and typing up timesheets
- Sites with no tablet, phone or computer at all
Choose Clockie if…
- NZ businesses with field teams and crews on the road
- Anyone re-keying hours into Xero, Smart Payroll or iPayroll
- Teams that need real-time job costing and profitability
- Businesses that need GPS/photo proof and Holidays Act compliance
Switching from Spreadsheets in 3 steps
Done in 15 minutes. No data loss.
Add your staff
Import from your Excel spreadsheet (CSV upload) or manually add names + PINs. About 5 minutes.
Set up the kiosk
Open Clockie on any iPad/tablet. Staff tap their name, enter their PIN, and clock in. About 5 minutes.
Export to payroll
Export timesheets to Xero Payroll, Smart Payroll, iPayroll, or CSV. Done — no manual typing.
Need a hand? We’ll walk you through it.
Common questions
What if we don't have internet on job sites?
Clockie works fully offline. Crew clocks in, it saves locally, syncs when they're back online. Zero data loss.
What about leave tracking?
Clockie integrates with Xero Payroll to sync leave balances. Staff can see their leave in the app.
Can we still use paper as a backup?
You can, but you won't need to. Clockie is more reliable than paper (never gets lost, never illegible).
What if staff forget their PIN?
Admins can reset PINs instantly from the dashboard.
Stop wasting 10 hours a week on manual timesheets
Switch from paper to Clockie in an afternoon. 14-day free trial — no credit card, cancel anytime.
No credit card • Cancel anytime • NZ-based support