Verified hours, ready for Employment Hero Payroll
Clockie exports approved timesheets as a clean, column-mapped CSV — employee external IDs, dates and units — ready for Employment Hero Payroll’s timesheet import. No re-keying between systems.
- Connection
- Formatted CSV export
- Export format
- Column-mapped timesheet CSV
- Employee matching
- Employment Hero external ID
- Date format
- DD/MM/YYYY
- Units
- Decimal hours per shift
How it works
From clock-in to pay run in four steps — the hours do the walking.
Staff clock in
Your team clocks in and out on a shared tablet or their own phone, verified by PIN, photo or face, with entries queued locally when the connection drops.
You approve the hours
Review the period with break deductions and rounding applied. Only approved, clocked-out entries reach the export file.
Export the timesheet CSV
One click writes a header-row file with each person’s external ID, the date and the units worked, one row per shift.
Import and map columns
Upload the file in Employment Hero Payroll and match the columns to its import fields. The mapping is remembered for future imports.
What the Employment Hero export covers
Employment Hero Payroll imports timesheets by letting you map columns as you load the file, so Clockie writes a clean, predictable layout. Here is what it contains.
- File type
- Comma-delimited .csv with a header row, one row per shift, named employment-hero-timesheets-<date>.csv.
- Columns written
- Employee Code, Date and Units.
- Employee matching
- The Employee Code column carries each person’s Employee Payroll ID from Clockie, which should hold their Employment Hero external ID.
- Dates
- Written DD/MM/YYYY in your business timezone, one row per worked day.
- Units
- Decimal hours for the shift, after your break-deduction and rounding rules have been applied.
- Column mapping
- Employment Hero’s import lets you map each column to its own fields, so the layout stays workable even as their import screen evolves.
- Validation Clockie runs
- Only approved entries with a clock-out are exported, and staff without an Employee Payroll ID are named to you before the file is built.
Why teams pair Clockie with Employment Hero
Stable IDs, not name matching
Rows key on the Employment Hero external ID, so imports do not break when someone changes their surname or two people share a name.
NZ break rules already applied
Units arrive after Clockie applies your break-deduction and rounding rules, so the hours you import are the hours you approved.
Kiosk and personal-device clock-ins
A shared tablet at the door for on-site teams, personal-device clock-in for mobile staff, and one approval queue covering both.
Health and safety on the same tablet
Visitor and contractor sign-in, health and safety questions and evacuation reporting run alongside staff time on the same device.
About Employment Hero Payroll
Employment Hero Payroll is the payroll product formerly known as KeyPay, part of the Employment Hero HR and payroll platform, and it has been growing its New Zealand presence since 2025. It supports importing timesheets from external systems with a column-mapping step at upload.
Employment Hero integration questions
Does Clockie work with Employment Hero Payroll?
Yes. Clockie exports approved timesheets as a CSV carrying employee codes, dates and units, which you upload into Employment Hero Payroll and map to its timesheet import fields.
Which ID should I store against each staff member?
The Employment Hero external ID. Store it as the Employee Payroll ID on the Clockie staff record and it becomes the Employee Code column in the export, giving you a stable key that survives name changes.
Is this a direct API sync?
No, this connection is a formatted CSV export. Clockie does run live API syncs with Xero Payroll and Crystal Payroll, so the underlying machinery exists, but the Employment Hero path today is the timesheet import file.
Do I have to map the columns every time?
No. Employment Hero remembers the column mapping from your previous import, so after the first upload the process is choose the file, confirm, import.
Are breaks and rounding applied before export?
Yes. Units are calculated after your break-deduction and rounding rules run, and only approved entries with a clock-out are included in the file.
What does the Employment Hero export cost?
Nothing extra. Payroll exports are included in every Clockie plan, from $29 NZD per month excluding GST with five staff included, then $2 per extra staff member.
Clockie also syncs live to Xero Payroll and Crystal Payroll, and writes formatted files for the other New Zealand payroll systems. See all integrations.
Send verified hours to Employment Hero
Try Clockie free for 14 days. No credit card. Verified clock-ins, automatic NZ breaks, and an import-ready timesheet file in one click.
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